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Energy, Utilities, Oil & Gas

Energy, Utilities, Oil & Gas

Energy Industry Sectors

At Axis we deliver solutions for more effective document management to the Energy / Oil and Gas markets. Services and solutions from Axis can help with a vast area of ECM challenges presented by the industry dealing with information related to plants, rigs, pipelines, land management, production activities. With the Oil & Gas segment, you have records management and digital conversion services for active and historical drilling, production and land management well records. Specific to the utility segment of energy you also have customer account openings and payment solutions plus range of administrative tasks like contract management and back office operations.

Areas of Implementation

Within these segments of the energy, oil, gas and utility industries we have improved processes that involve procedures like land services. In the legal area our implementation of better document management has helped in many areas of legal including contract management, lease-term (bonuses, royalties, delay payments, shut-in royalties, etc.) claims, insurance information and partner management of suppliers. Administration support including accounting, human resources, legal and contract management have also been implemented.

Document Challenges

Axis has tackled many of the challenges pertinent to the paper intensive processes inherent to this industry segments information system.  In today’s highly regulated industry, you would be challenged to find an industry burden with more documentation. Just as sampling in many cases they have to deal with the following document types: contracts, property documentation, land leases, engineering documents, blue prints, maintenance records, meter readings, planning applications, land files, property titles, wells records, mineral deeds, tax forms, environmental impact reports, health and safety regulatory documents. And the list goes on. It is no surprise that these industries are moving to integrated and automated document management systems.

Unfortunately, one of the main challenges is that a large percentage of the information regarding this industry can reside in unstructured documents; documents that lack form structure, like correspondence, contracts, correspondence, deeds, and title records. Unknown information can be buried deep within these documents, and it is time-consuming, error-prone and expensive discovering and extracting this information using manual, labor-intensive data entry. For example, missing just one Delay Payment on a lease could terminate a lease worth millions or even billions of dollars.

Another major challenge is the sheer volume of information that has to be manually keyed into systems from unstructured paper and electronic documents. In all too many cases typing in the same index fields into the countless number of screens.

It can all be time-consuming, inefficient and in some cases next to impossible to connect and associate information from disparate and un-connected repositories common in a mature industry where regular acquisition and divestitures are common place . Legacy mainframe and midrange systems, paper documents in filing cabinets and content residing in other structured content management systems and line of business systems may need to be associated together. This is very apparent in these type of operations where remote offices and sites rarely process everything onsite; they have to collaborate with other remote offices and the organization’s headquarters.

Moreover, then there’s the challenge of these documents existing electronically, but on old legacy hardware and software that is reaching its end of life in both services and support from the original vendors. Axis’ product and service offerings are ideally suited to the conversion and migration of property records typically housed and maintained by title insurance companies and title plant providers. As an example, Axis provided strategy, development expertise and project methodology in the conversion of a legacy mainframe application holding more than one billion real estate transaction records in more than 500 U.S. counties to a distributed server environment using the state of the art Microsoft framework.

The energy market is also highly regulated. There are an enormous number of regulations they have to follow including safety and health oversight documentation, environmental impact, governance, and compliance plus massive risk management concerns. Due to these regulations there needs to be careful planning, tight communication and high levels of systems integration to coordinate deliverables from multiple contractor sources and produce audit able records.


Axis AI Advanced Data Extraction and Document Classification software can
address all your indexing and document processing challenges.

Software and Services Solutions

Axis services and software solutions address a full spectrum of proven methods to address these challenges. With over 12 years of experience Axis has offered its clients a range of solutions to address their individual and unique environments. Areas addressed have included software system integration, document imaging and ECM implementations, advanced data extraction, workflow/bpm process improvement, electronic signature and data mining to name a few.

Client Benefits

Our clients have realized a range of positive outcomes such as increased customer and employee satisfaction from quicker and more accurate access to client information. Axis is the authority for breaking down the silos typical to such operations. With more seamless access to content at the click of a mouse vs. hunting information from filing cabinets, our clients can spend time focusing on the customer, and less time wasted trying to find information.

Moreover, let’s not overlook the back office operations that have always benefited from more robust ECM solutions. Areas such as accounting see improvements of fewer errors from human data entry, all at with higher quality while yet still reducing the cost of operations. All of this while helping adhere to records management, governance, security, disaster recovery, compliance requirements and best practices.

To learn more about Axis and what we can do for your business, give us a call today at 888.491.2636. You can also reach us via email at info@axistechnical.com.

Clients Testimonials

  • I have been waiting twenty-five years for this technology to arrive! This is really going to drive down our operational costs by allowing us to use fewer people at the data entry level and ultimately at the verification level too. In addition to the benefits going forward, the system also has the ability to take stale data and have it converted into the new system. We had a plant that we capped a few years ago but continued to buy the electronic images from the County….

    Meridian Title Corporation
  • “We now offer an innovative and high-tech solution to our clients. The system is faster and more efficient than our previous solution. It results in faster responses from the customers and quicker responses to their inquiries. The result: our portal moves the process along faster, and everyone wins. We are delighted with the quality of the work Axis had delivered; their implementation has indeed performed on the vision we had for our solution.”

    Kilowatt Financial
  • Working with your company, we have been able to maintain an extremely high level of talent within the group. The resources you have provided us with have given us some key technical skills in specific areas and have made it quite affordable to provide quality support to our business. The Axis resources have blended well into our existing teams and have allowed us to augment our staffing with a variable cost structure.

    CIO – Lending Tree Loans
  • Our team spent several years looking for the right technology solution that would provide our customers with the most robust, accurate, easily searchable data. Axis proved that they could do what they said they would do. They are knowledgeable, competent and understand our needs as a customer.

    President CourthouseDirect.com
  • It doesn’t have to take a big army to get something done. By engaging Axis’ technical resources, we were able to fast-track our project. With Axis, we have IT staff on demand.

    Senior IT Manager, Alcoa Certificate System